Amazon is the first or second largest purchase source for most business expense reports. Software subscriptions, office supplies, AWS bills, equipment, books — if you're running a business, you're probably buying from Amazon regularly. Here's the complete guide to finding every Amazon receipt and getting it into your expense records.
Finding Receipts in Your Orders
Go to amazon.com → Account & Lists → Returns & Orders. Find the order, click 'Order Details,' then look for the 'Invoice' link on the right side of the page. Not all orders have an invoice link — it depends on the seller and item type. For orders that do have it, you'll get a printable PDF invoice that shows your billing address, shipping address, itemized list, taxes, and totals.
Downloading Amazon Invoices as PDF
From the Order Details page, click 'Invoice' → the invoice opens in a new browser tab as a print-friendly page. Use your browser's print function (Ctrl+P / Cmd+P) and select 'Save as PDF' as the destination. For bulk downloads, Amazon Business accounts have a 'Download Order History' feature under Business Settings that exports all orders in a date range to CSV.
Amazon Business: The Expense Manager's Best Friend
If you're making regular business purchases on Amazon, Amazon Business (free to sign up) unlocks several expense management features: VAT invoices for eligible items, order history CSV exports with cost center codes, approval workflows for purchases over a threshold, and integration with Coupa, SAP Ariba, and other procurement tools. For teams of 2+, Amazon Business is worth setting up before anything else.
Amazon Order History Report (CSV Export)
Amazon lets you export your complete order history as a spreadsheet. Go to: Account → Order History → 'Download order reports' (scroll to the bottom of the page). Select a date range and click 'Request Report.' Within a few minutes you'll receive an email with a CSV link. This CSV includes every order, ASIN, seller, amount, and date — ideal for quarterly expense reconciliation.
AWS Receipts and Cost Explorer
AWS invoices live separately from your Amazon shopping account. Log in to console.aws.amazon.com → Billing & Cost Management → Bills. Each month has a downloadable invoice PDF. For ongoing expense tracking, set up AWS Cost Explorer and connect it to ReceiptPanda via CSV export each month — this keeps your cloud spend categorized automatically.
ReceiptPanda can import your Amazon Order History CSV directly. Upload it and we'll create an expense record for every line item, auto-categorized and ready for your accountant.
Amazon Email Receipts
Every Amazon order generates a confirmation email with order summary and a 'View or manage order' link. Amazon also sends a separate 'Your order has shipped' email and a 'Your order has been delivered' email. The order confirmation is what you want for expense records — it includes the itemized cost, taxes, and any shipping charges. Forward it to ReceiptPanda or search 'auto-confirm@amazon.com' in your inbox to find them all.
Getting Receipts for Third-Party Marketplace Sellers
When you buy from a third-party seller on Amazon Marketplace, the invoice may come from the seller rather than Amazon. Check the 'View Invoice' link on your order — if it exists, it's a PDF from the seller. If not, you can contact the seller directly through Amazon's messaging system to request an invoice. For business purchases, always check the 'Invoice' link before closing the order page.
