Custom Expense Categories That Fit Your Business
Build a category structure that mirrors your chart of accounts — not a generic default that doesn't fit your industry or workflow.
Your Categories
Travel & Transport
Flights, Hotels, Taxis
Meals & Entertainment
Client dinners, Team lunch
Software & Subscriptions
SaaS, Tools, Licenses
Office & Supplies
Equipment, Stationery
Why businesses love custom expense categories
Zero remapping
Name categories exactly as they appear in your accounting system.
Consistent data
Everyone on your team uses the same names. Reports stay clean.
Tax optimised
Separate deductible and non-deductible categories from day one.
Works with any system
Export to QuickBooks, Xero, or your accountant's tool of choice.
Categories that work your way
Create categories
Add categories and sub-categories named exactly as you need them.
Set auto-assign rules
Map merchants and keywords to categories — AI does the rest.
Export clean data
Your custom structure is preserved in every export.
AI Auto-Assignment
ReceiptPanda learns which merchants and expense types belong to which category — and automatically applies your rules.
Simple. Fast. Powerful.
How ReceiptPanda works
1. Capture
Upload receipts via app, email, or web.
2. Auto Extract
We extract data and categorize automatically.
3. Approve
Managers review and approve in one click.
4. Reimburse
Pay your team faster and close the loop.
“ReceiptPanda has completely transformed how we manage expenses. The receipt capture is super fast and incredibly accurate.”
James Carter
Freelancer
“The auto extraction works like magic. We save hours every week!”
Sarah Mitchell
Founder
“Finally, an expense management tool that our entire team loves to use.”
Tom Reynolds
Business Owner
Related Features
Auto-Categorization
AI learns how your business classifies spending and sorts every new expense for you — getting smarter with every entry.
Learn moreAudit-Ready Reports
Generate detailed spending reports in one click — formatted for your accountant, your client, or tax filing. Always current, never wrong.
Learn moreReal-time Expense Feed
Every transaction lands in one live feed the moment it happens. No chasing, no guessing — your whole team's spending in one view.
Learn moreReady to automate your expense management?
Join thousands of businesses using ReceiptPanda to save time, stay compliant, and grow smarter.